Optional AI receipt scanning add-on

Flat-rate expense reports your team will actually finish

One predictable monthly price by team size — not per seat. Employees submit receipts, approvers review line by line, and accountants export QuickBooks-ready batches.

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14-day trial · No credit card · Accountants always free

Receipts on every line

Every expense carries its receipt image. Employees can re-open any month and view item-level detail.

Duplicate detection

We hash each receipt by amount, date, and vendor — so the same receipt can't be reimbursed twice.

Line-item approvals

Approvers approve or reject each expense individually. Rejections require a reason and notify the employee.

QuickBooks-ready exports

Accountants download CSV or printable PDF batches by month and employee, mapped to your chart of accounts.

AI receipt scanning (add-on)

Optional tiered add-on by monthly receipt volume. Drop a photo and fields auto-fill — unreadable receipts are flagged before submission.

Per-company sign-in

Each company gets its own branded sign-in URL at approveexpense.com/c/your-handle for clean separation.

Three roles, one clean workflow

From the receipt in someone's wallet to the line in QuickBooks — without a single spreadsheet.

Employees submit

Add an expense, attach the receipt, attest it's accurate. Monthly reports build themselves.

Approvers decide

Review every line item. Approve, or reject with a reason. Status is visible to everyone in real time.

Accountants export

Filter by month and employee, mark as entered for reimbursement, export QuickBooks CSV or print a batch.

Flat pricing by team size

Starter $49.90/mo up to 10 users · Growth $99.75/mo up to 25 · Scale $174.50/mo up to 50. Annual plans get 2 months free. Accountants always free.

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